De Beers Group of Companies Vacancies 2022 Apply For Office Manager/ Executive Assistant Job Opportunity

As the Office Manager / Executive Assistant for the site, with a keen and meticulous approach, you will be responsible for supporting primarily the General Manager, as well as the Senior Management team through the coordination of administrative tasks and projects related to the Springs Site. The position reports to the General Manager with reference to key requirements.

• Job Description
  – Provide professional and excellent service to the local General Manager, senior management team, and Executives of the business

• Effectively execute all functions relating to management of documents and reports, coordinating meetings, managing of office equipment, maintenance, and cleaning contractors

• Perform all travel arrangements for all local and abroad travel requests (Flights and accommodation) for the Springs Site

• Effective management of all activities relating to the functioning of the company Guesthouse

• Ensure accurate financial/internal controls and processes relating to the Company Guesthouse, contractor management, etc. is adhered to

• Manage all relevant company Guesthouse and office related assets and stock levels in partnership with finance

• Key role player in maintaining healthy relationships with all stakeholders and partners to the business (E6 Global Executive Assistants, Travel agents, service providers, maintenance contractors for Guesthouse, employees)

• Management of highly confidential data and files

• Planning, implementation, and coordination of administrative processes such as meetings, events, conferences

• Effective management of all allocated procurement activities on the JD Edwards system

• Key role player and advocate for company values and behaviours

• Qualifications
  – A relevant Office Administration and/ equivalent qualification at a reputable institution is essential

• 3 years minimum experience within the FMCG manufacturing environment in the same or similar position

• Experience in a Finance and Administration environment will be advantageous

• Relevant experience in managing projects relating to contractor management, events and conferences

Criteria and Skills

• Basic knowledge of financial processes, policies, and procedures

• Knowledge of business concepts and processes

• Ability to provide remote leadership to team members (Guesthouse), contractors, etc.

• Ability to keep things simple and with a high focus on performance output

• Must be a self-starter with a creative and innovative style when approaching multiple complex matters

• Excellent Microsoft package experience (MS Word, MS Excel, MS Power Point) and ensure optimum utilization of all current information systems

• Must have sound experience in excellent and structured diary management

• Must have the ability to make relevant independent decisions in a fast-paced environment with little supervision (moving of meetings, deal with unforeseen circumstances)

Additional Information
-Who we are

Element Six (E6), is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials. Part of the De Beers Group, our primary manufacturing sites are located in UK, Ireland, Germany, South Africa and the US.

Our mission

We put our customers first. Using our technological expertise and industrial leadership we deliver innovative solutions to achieve competitive advantage.

Our vision

With access to the most sophisticated R&D technology and the best minds in the business, the future is full of possibilities…

Employment Equity & Inclusion and Diversity

The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process. We are committed to fostering a vibrant workplace culture that is inclusive and embraces our diversity, where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential and thrive.

Background checks

Successful candidates will be required to complete a background screening check which may include a criminal check and validation of qualifications.