Job Description

Job Title: Deputy Director: Editing

Purpose of the job

Editing and proofreading of official documents to ensure grammatical correctness, style, logic and consistency in order to guarantee professional results and maintain the image of the company.

DESCRIPTION OF TASKS

• Editing support to Chief Directorate: Science Communication (media invites, media releases, articles, etc.)

• Edit documents for language, consistency, logical flow, style (as per the Department’s Style Guide) and presentation of documents, rewriting and shortening text when required, and ensuring an appropriate tone.
• Edited media invitations and releases, articles, etc.

• Verify the correctness of references to legislation, people, organisations and documents in text.
• Reference correctly indicated.

• Liaise with the writers of documents to clarify meaning.
• Confirmed queries raised with writers.

• Editing support in respect of communications to external stakeholders (letters, invitations, Cabinet Memos, Parliamentary Questions, etc.)

• Edit documents for language, consistency, logical flow, style (as per the Department’s Style Guide) and presentation of documents, rewriting and shortening text when required, and ensuring an appropriate tone;
• Edited communications to external stakeholders, e.g. letters, invitations, Cabinet Memos, Parliamentary Questions.

• Verify the correctness of references to legislation, people, organisations and documents in text.
• Reference correctly indicated.

• Liaise with the writers of documents to clarify meaning.
• Confirmed queries raised with writers.

• Editing support in respect of internal documents (Exco and Opco minutes, submissions to DG and Minister, HR and Finance documents, etc.)

• Edit documents for language, consistency, logical flow, style (as per the Department’s Style Guide) and presentation of documents, rewriting and shortening text when required, and ensuring an appropriate tone;
• Edited internal documents, e.g. Exco and Opco minutes, submissions to DG and Minister, HR and Finance documents.

• Verify the correctness of references to legislation, people, organisations and documents in text.
• Reference correctly indicated.

• Liaise with the writers of documents to clarify meaning
• Confirmed queries raised with writers.

• Editing support in respect of publications (Annual Report, APP, strategies, reports, policy advice, conference booklets)

• Edit documents for language, consistency, logical flow, style (as per the Department’s Style Guide) and presentation of documents, rewriting and shortening text when required, and ensuring an appropriate tone.
• Edited publications, e.g. Annual Report, APP, strategies, reports, policy advice, and conference booklets.

• Verify the correctness of references to legislation, people, organisations and documents in text
• Reference correctly indicated.

• Liaise with the writers of documents to clarify meaning.
• Confirmed queries raised with writers

COMPETENCY REQUIREMENTS

Knowledge

• Excellent knowledge of the English language.
• Background knowledge of Public Service.
• Ability to think creatively and write plainly and fluently.
• Knowledge of how to verify references and research background information.

Skills

• Excellent written communication skills.
• Excellent editing skills.
• Excellent proofreading skills.
• Service delivery and innovation.
• Customer orientation and focus.
• Problem-solving skills
• Management skills.
• Policy development
• Communication (writing, presentation & verbal)
• Computer literacy
• Analytical skills
• Planning and organising

Personal attributes

• Good interpersonal relations.
• Ability to meet tight deadlines.
• Ability to liaise with different stakeholders at different levels
• Ability to work under pressure
• Ability to work independently
• Ability to make decisions and initiate action.
• Ability to influence and network

Experience

• Minimum 3 years’ experience in editing

LEARNING INDICATORS/QUALIFICATIONS

• A tertiary qualification at NQF 6 preferably in Languages with English as a major