AICPA Vacancies 2022 Apply For Executive Assistant Jobs In Johannesburg, Gauteng

About The Association

At The Association, our impact is global. We help people build and grow careers that improve their lives, help communities succeed, and help countries build strong economies. Together, we lead the most influential body of professional accountants and shape the future of the global accounting profession.

Summary of Role:

To provide full secretarial and administrative support to the Regional Vice President: Africa and any ad hoc projects or other duties as may reasonably be requested.

Accountabilities & Responsibilities:

• Undertake general administrative duties
• Prepare expense claims on an adhoc basis for the Regional Vice President, Africa
• Pro-active diary management; including setting up external and internal video conferences, conference calls, meetings, conferences, events, etc.
• Maintain a diary of all our reporting internal and externally, even regulatory and follow up with managers to ensure they have done the reporting et
• Track and analyse all non financial KPI’s
• To learn and be able to use the Association Cloud Based applications such as Exalytics, Salesforce etc to inform some reporting
• Make the necessary diary, catering and accommodation arrangements for internal and external meetings.
• Understand the business cycle and compile reports for the RVP’s review.
• Assist in the preparation of agendas and take minutes for the Africa Advisor Panel, and all sub-committees and other ad hoc working parties/task forces.
• Assist the RVP with Governance of the RAP. Collate information for the Nominations Committee, Governance to present to SLT.
• Take action points for the monthly regional ALT meeting.
• Liaise with Committee/Board Members, staff or other business contacts to clarify arrangements for business meetings.
• Plan and manage travel arrangements and itineraries, including visa application, accommodation, flight arrangements, arranging ground transportation for the Regional Director, RAP members and Audit committee members.
• Organise, in conjunction with the RVP, the annual Africa Regional staff conference (ie. should we decide to continue with the annual conference).
• Ensure all invoices are directed or received from appropriate individuals, loaded on ERP Oracle system and returned to finance department for processing.
• Maintaining, updating and collating the rewards scheme
• Manning the RAVE interface special pathway inbox for distribution to country managers and business development managers for naturing

Supervisory Responsibilities:

• None

Knowledge, Skills & Abilities Required:

• Excellent communication skills.
• Able to balance demands of confidentiality and sensitivity whilst maintaining good working relationships.
• Pro-active and adaptable.
• Ability to work well alone acting on own initiative when necessary.
• Ability to multitask and deal with high volumes of work.
• Excellent time management.
• Excellent minute taking.
• Strong command of English, verbal and written skills.
• Strong organisational abilities.
• A positive disposition.
• Strong team player – able to work seamlessly with others.
• Have the ability to work accurately and effectively under pressure, whilst remaining calm and composed.

Required Experience, Qualifications & Education:

• Experience in general PA duties at senior executive level
• Matric
• Post school education such as a degree or executive secretarial diploma
• Computer literate – advanced MS office skills
• Good typing speed – 60 wpm plus

Preferred Experience, Qualifications & Education:

• HR administrative experience is desirable
• The capacity to listen attentively, present information in a clear manner and respond appropriately to the verbal and written communication of others